Buderim Garden Club Privacy Policy

Effective Date: 1 August 2023

At Buderim Garden Club, we are committed to protecting the privacy of our members and ensuring the security of their personal information. This Privacy Policy outlines how we collect, use, disclose, and manage the information we gather from our members when sending emails containing information of interest. By becoming a member of the Buderim Garden Club, you consent to the practices described in this policy.

**1. Collection of Information:**

We may collect the following types of personal information from our members:

– Name
– Email address
– Contact information (address, phone number)
– Membership status and preferences
– You have the opportunity to disclose in advance on the “application for membership” that you do not want to have an easily identifiable photograph (image) captured while attending any club meeting, function, workshop, tour or general activity.

We collect this information through our membership registration process or when you provide it to us directly.

**2. Use of Information:**

The personal information collected from our members is used for the following purposes:

– Sending emails containing information, news, updates, and announcements relevant to Buderim Garden Club activities, events, and gardening interests.
– Managing membership records and updating members on their membership status.
– Responding to inquiries, feedback, and providing customer support.
– Analyzing and improving our services and communication with members.
– Complying with legal obligations.

**3. Email Communications:**

Buderim Garden Club communicates with its members primarily through email. By providing your email address and becoming a member, you consent to receive emails from us containing information relevant to your interests in gardening and our club’s activities.

**4. Unsubscribe Option:**

Every email sent by Buderim Garden Club to its members includes an unsubscribe link at the bottom of the email. Members who no longer wish to receive our emails can click the unsubscribe link and will be promptly removed from our email list.

**5. Disclosure of Information:**

We do not sell, trade, or rent our members’ personal information to third parties. However, we may disclose your information in the following circumstances:

– With your explicit consent.
– To service providers or partners who assist us in operating our club and providing services to our members (e.g., email service providers).
– To comply with legal requirements, such as responding to lawful requests and legal process, enforcing our policies, or protecting the rights, property, or safety of our club and its members.

**6. Data Security:**

We take data security seriously and implement appropriate physical, technical, and administrative measures to safeguard the personal information we collect. However, it is important to note that no method of data transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

**7. Access and Correction:**

If you wish to access or correct the personal information we hold about you, please contact us using the information provided at the end of this policy. We will respond to your request as promptly as possible.

**8. Changes to the Privacy Policy:**

This Privacy Policy may be updated from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify our members of any material changes by posting the updated policy on our website or through other appropriate communication channels.

**9. Contact Us:**

If you have any questions, concerns, or requests related to this Privacy Policy or the use of your personal information, please contact us at: secretary@buderimgardenclub.com